Design questionnaire for Project Managers and Architects

"Asking the right questions is key to establishing a successful project. Use our comprehensive questionnaire to refine your approach, or book a free consultation to explore tailored solutions."

Introduction

This questionnaire is a valuable tool for project managers and architects to ensure that all client technology needs are clearly identified and addressed early in the planning process. By systematically discussing lighting, audio, visual, and control system requirements, it helps streamline decision-making, align client expectations, and prevent potential oversights. Use this checklist during initial consultations to guide conversations and provide a comprehensive overview of the services required for successful project execution.

1. Project Overview

1. What type of project is this? (Commercial, Residential, Educational, Office, etc.)

2. What are the key priorities for this project? (Aesthetic appeal, functionality, energy efficiency, future-proofing, etc.)

3. What is the expected project timeline for both the design and installation phases?

4. Are there specific goals or challenges we should be aware of when designing the technology systems?

2. Lighting Solutions

1. What is the primary function of the lighting in each space? (General lighting, task lighting, accent lighting, decorative lighting)

2. How would you prefer to control the lighting? (Standard switches, dimmers, motion sensors, automated systems, smart lighting)

3. Are there specific energy efficiency goals for the lighting? (LEDs, daylight harvesting, solar-powered lighting, occupancy sensors)

4. Do you have aesthetic preferences for lighting fixtures? (Recessed, custom designs, integration with architectural features)

5. Will any areas require emergency lighting solutions?

3. Audio Systems

1. Which areas of the project will require audio systems? (Meeting rooms, public spaces, classrooms, residential common areas, outdoor zones)

2. What type of audio experience are you looking for? (Background music, full-surround sound, multi-zone control, PA systems)

3. How would you like to control the audio systems? (Manual control panels, mobile app, centralized control, voice control)

4. Do you have any preferences for audio quality or system design? (High-fidelity audio, hidden speakers, outdoor/weather-resistant systems)

4. Visual Systems

1. What types of visual systems are needed? (Digital signage, projectors, video walls, interactive displays, home theatre setups)

2. In which areas will these visual systems be installed? (Conference rooms, classrooms, residential spaces, lobbies)

3. How do you prefer to control the visual systems? (Manual remotes, centralized control, wireless screen mirroring, mobile apps)

4. What installation preferences do you have for displays and visual systems? (Ceiling-mounted projectors, wall-mounted displays, hidden or retractable screens)

5. Are there any aesthetic preferences for how displays should blend with the design? (Framing, integration with wall finishes, concealed wiring)

5. Control & Automation Systems

1. What level of automation are you looking for in the building’s systems? (Lighting, HVAC, security, audio/visual control)

2. Would you prefer centralized control for the entire building or room-by-room controls?

3. Do you want control systems to be accessible remotely via mobile apps or web interfaces?

4. What specific areas should be automated? (Lighting, climate control, security, audio/visual systems)

5. Do you need systems that are scalable and can be expanded in the future as technology evolves?

6. Industry-Specific Considerations

1. For commercial spaces, do you need multi-zone lighting or AV systems for large areas?

2. In educational institutions, are smart classrooms with interactive displays or projectors required?

3. For residential or apartment complexes, would you like smart home integration for lighting, climate, and entertainment control?

4. In office spaces, what kind of AV setups are needed for boardrooms or conference areas?

5. Are there any special considerations for public spaces, such as AV systems for presentations or events?

7. Security and Privacy

1. What type of security systems will the project require? (Surveillance cameras, access control systems, motion-activated lighting)

2. Do you have specific preferences for integrating security systems with other building controls?

3. Are there any privacy concerns related to the use of smart devices or Internet of Things (IoT) technology?

4. How would you like to handle access control for secure areas? (Keycards, smart locks, biometric access)

5. Do you require encrypted communication for control systems or other security measures for data protection?

8. Budget and Financial Planning

1. What is the client’s budget for technology solutions (AV, lighting, control systems)?

2. Is the client more focused on cost-efficiency, or do they prefer high-end solutions that balance quality and budget?

3. Would you like to explore potential cost-saving options, such as energy-efficient lighting or scalable systems?

4. Are there long-term savings goals, such as reducing energy consumption or minimizing maintenance costs?

5. How does the client prioritize technology in relation to the overall project budget?

9. Client Feedback and Next Steps

1. What are the client’s top priorities for the project (e.g., energy efficiency, aesthetic integration, advanced technology features, budget)?

2. How would the client rank these priorities in order of importance?

3. What are the next steps in the process? (Further consultations, design proposals, client sign-off on solutions)

4. When will the project timeline be finalized, and how will installation be coordinated with other contractors?

5. Are there any unresolved questions or concerns that should be addressed before moving forward?